Managing categories

Add a Category

You can create categories as needed. A new category has the following default settings:

  • Evidence Retention: Until manually deleted
  • Restricted Category: Not restricted
  1. On the menu bar, click Admin and then under Agency Settings, click Retention Categories.
  2. The Retention Categories page appears.
  3. Click Add Category. The New Evidence Category page appears.
  4. Type a Name for the new category.
  5. Under Retention, specify the retention duration for evidence in this category. The default is 3 years and the maximum is 99 years.
  6. Select whether the new category should Include Access Restriction. Enabling this option automatically applies the selected access class to the evidence and limits user access to those users on the access list or with the appropriate Restricted or Confidential access class permission:
    • After enabling the option, select the access class, Restricted or Confidential, that is applied to the evidence.
  7. Click Save.
  8. In the confirmation message box, click Close.

The Retention Categories page lists the category you added.

Edit a Category

Before you edit a category, Axon recommends searching for all evidence assigned to the category and determining whether changes to the category require reassigning evidence to a different or additional category.

If you change the retention period settings of a category, Axon Evidence initiates deletion of any evidence assigned to the category that exceeds the new retention period and is not assigned to another category requiring retention.

  1. On the menu bar, click Admin and then under Agency Settings, click Retention Categories.
  2. The Retention Categories page appears.
  3. Find the category you want to change and click the edit icon (Edit_Pencil.png) on the same line as the category.
  4. The Edit Retention Category page appears.
  5. Edit the category as needed using the following actions:

Editing Tasks and Steps

Task Steps
Change the category name Under Name, type the new name.
Set a retention period for evidence assigned to this category Under Retention, select the unit of time for the category retention and type the retention period length.
Ensure that evidence in this category is retained for the maximum amount of time Under Retention, enter 99.
Enable Include Access Restriction Select Include Access Restricted and choose the appropriate access class (Restricted or Confidential).
Change or remove Access Restrictions Enable or disable the Include Access Restricted option as needed.
  1. When you have finished editing the category, click Update.
  2. If a warning dialog box appears:
    • If you are uncertain about the changes, click Please review these evidence, review the evidence, and repeat this procedure as needed.
    • If you are certain about the changes, click OK.
  3. After reviewing the acknowledgment message, click OK.
  4. In the notification message box, click Close.

Axon Evidence enforces the category changes.

Delete a Category

Before deleting a category, Axon recommends reviewing all evidence assigned to the category and determining if it should be reassigned to another category.

You cannot delete the Uncategorized category.

  1. On the menu bar, click Admin and then under Agency Settings, click Retention Categories.
  2. The Retention Categories page appears.
  3. Find the category you want to delete and click the delete icon (Delete_Icon.png) on the same line as the category.
  4. In the Reassign Evidence to Category list, select the replacement category for the evidence files.
  5. Click Delete.
  6. In the confirmation message box, click Close.

The Retention Categories page no longer lists the deleted category.