Group-based categories

Group-Based categories allow administrators to control which evidence categories users can select based on their assigned groups. This feature simplifies category selection by displaying only the categories relevant to each group. Administrators assign categories to a group, and those categories automatically apply to all subgroups in the command hierarchy.

Add a category to a group

  1. Sign in to your Axon Evidence administrator account.
  2. Select Admin from the top menu.
  3. Under Users, select All Groups to open the Groups page.
  4. Locate and select the group you want to add categories to from the list. Use the search filters to narrow down the results if needed.
  5. Select the Categories tab.
  6. In the Categories box, start entering a category name. When the list of results appears, select a category from the list.
  7. Continue entering category names and selecting from the list to add more categories as needed. To remove a category, select the X next to the category name.
  8. Select Save.
  9. In the Apply Category Customization Changes window, select Save to confirm.

Update categories for a group

  1. Select Admin from the top menu.
  2. Under Users, select All Groups to open the Groups page.
  3. Locate and select the group you want to add categories to from the list. Use the search filters to narrow down the results if needed.
  4. Select the Categories tab.
  5. Update the Categories as needed:
    • To add a category, enter a category name and select it from the list.
    • To remove a category, select the X on the category name.
  6. Select Save.
  7. In the Apply Category Customization Changes window, select Save to confirm. your changes.

Delete categories for a group

  1. Select Admin from the top menu.
  2. Under Users, select All Groups to open the Groups page.
  3. Locate and select the group you want to add categories to from the list. Use the search filters to narrow down the results if needed.
  4. Select the Categories tab. 
  5. In the Categories box, select the X on a category name to remove it.
  6. Select Save.
  7. In the Apply Category Customization Changes window, select Save to confirm. your changes.

Frequently asked questions (FAQ)

What happens if a user belongs to multiple groups with different categories?

The user will see all categories assigned to any of their groups.

Can I override an inherited category for a subgroup?

No, inherited categories apply automatically. To change them, remove the category from the parent group.

Does this impact evidence retention policies?

No, this feature only controls which categories users can select. It does not affect category retention rules.