Download transcripts

You can download a transcript as a Word document (DOCX) and set options to customize the appearance of the downloaded transcript from the Transcription Assistant. Transcripts can also be downloaded in bulk.

To download the transcript, open the evidence details page, switch to the Transcript tab, and select the download icon. You can also download by opening Transcription Assistant and selecting Download.
The image shows an evidence details page open to the Transcript tab. Yellow highlights indicate the download icon in the Transcript tab and the Download link in the transcript editing window.

Formatting options

The following information is displayed at the top of the document, before the transcript text begins:

  • Evidence title
  • Verification status
    • Last edited by (for unverified transcripts)
    • Verified by (for verified transcripts)
  • Transcript start date/time and length
    Shows how to change display options for showing verified and unverified transcripts.

You can download a formatted transcript using the formatting options listed below or an unformatted transcript. If you do not select any of the formatting options, the transcript downloads as a block of "raw" text. Although the transcript body is unformatted, the header information, including the transcript verification status, is formatted.
Shows how formatted and unformatted transcripts look.

You can adjust the following transcript formatting options.

 

Line number format

Sets if each line in the transcript is labeled with a number. Choose from:

  • No line numbers
  • Restart on each page: The first line on each page restarts at "1".
  • Continuous: The first line of the transcript is "1", and the numbers continue until the end of the transcript.
    Shows how to change display options for line numbers.

 

Line spacing

Sets the amount of space between lines. Choose from:

  • Single space
  • 1.5 lines
  • Double space
    Shows how to change display options for line spacing.

 

Indentation

Sets if the transcription text is indented. Choose from:

  • No indentation
  • First line
  • Hanging
    Shows how to change display options for indentation.

 

Show timestamps

When selected, timestamps appear above the speaker label. You can choose between three timestamp display options:

  • Time of day and elapsed time (4:07 PM / 00:03:20)
  • Time of day (4:07 PM)
  • Elapsed time (00:03:20)
    Shows how to change display options for timestamps.

 

Show page numbers

When selected, a page number appears in the bottom right corner of each page.
Shows how to change display options for page breaks.

 

Include line breaks between speaker blocks

Sets if a line break is included between speakers.
Shows how to change display options for line breaks.

 

Include vocal sounds

If there are non-word vocal sounds, such as laughing or inaudible sounds, words are included in angle brackets (e.g., <laugh>,<inaudible>), indicating the non-word audio is present at that point in the transcript.

 

Bold speaker names

When selected, speaker names are bolded.
Shows how to change display options for bolding.

 

Colon after speaker names

When selected, a colon (:) appears after the speaker name. If Bold speaker names is selected, the colon is also bolded.
Shows how to change display options for adding colons after speaker names.

 

Bulk download

When you download multiple pieces of evidence at the same time (bulk download), you can include Auto-Transcripts in the download. To do this:

  1. Select multiple pieces of evidence to download.
  2. Select Evidence Actions > Download.
  3. Check the Transcripts checkbox and adjust other bulk download settings as needed.
  4. Select Download.
    The image shows the Evidence search page in Axon Evidence with multiple files listed in a table. Two evidence items are selected, and the Evidence Actions dropdown at the bottom is open with Download highlighted. A download settings window appears on the right with the Transcripts checkbox selected under the Include section.

 

Axon's AI-powered features use artificial intelligence to provide insights, recommendations, or analysis based on available data and user inputs. These outputs may include inaccuracies, limitations, or outdated information. These tools are designed to support—not replace—professional judgment, legal interpretation, and human oversight. Users are responsible for carefully reviewing and verifying AI-powered content before acting on it. Axon continually works to enhance AI accuracy, mitigate bias, and uphold ethical standards. Learn more at Axon AI.