Add metadata to files

You can use Axon Capture to attach metadata, such as ID, title, and retention category to the files you record. Information that you apply does not alter the original evidence file.

When you upload captured evidence files to your Axon Evidence agency, the tag information that you apply to each evidence file also uploads. Other users in your agency who have adequate permissions can view the evidence.

Whether you add metadata to files immediately after capturing them or later by selecting them from the Evidence List screen, the following list explains the metadata tags that you can apply:

• ID: Tap the ID box and type the case ID that you want to apply to the evidence file.
  • If you specified an ID prefix, the prefix automatically appears in the ID box when you tap it. You can add text after the prefix. If necessary, you can also edit the prefix text.
  • For information about specifying an ID prefix, see Settings.
• Title: Tap the Title box and type the title that you want to apply to the evidence file. The Title box is not available when you bulk tag more than one evidence file.
• Category: Tap Category and then, on the Select Category screen, tap the category that you want to apply to the evidence file.
  • If you have not signed in to your Axon Evidence agency or successfully applied a category, Axon Capture prompts for your Axon Evidence agency so that it can get the correct list of categories.

Add metadata to a single file

From the Evidence Review screen, you can apply ID, title, and retention category metadata to a specific evidence file.

1. In the Axon Capture app, tap the Evidence List icon in the upper right of the app. The Evidence List screen shows a list of evidence thumbnails.
2. To filter the evidence list to show specific evidence types, tap the more actions menu in upper-right corner, then tap the evidence type that you want to see.
3. Scroll to the thumbnail of the file you want to add metadata to and then tap it. The Evidence Review screen is shown.
4. Tap Edit in the upper right.
5. For the ID and Title metadata fields, enter the appropriate information.
6. To add categories, tap Add Categories and select the appropriate categories. After selecting the categories, tap Continue to return to the edit screen.
7. When you have finished adding metadata, tap Save in the upper right. The Evidence Review screen is shown.
8. At this point, you can upload the file to Axon Evidence by tapping Upload.
   • If you chose to upload the file later, see Upload evidence.
9. To return to the Capture screen, tap the back icon in the upper left of the screen.

Add metadata to files in bulk

If you need to apply an ID or retention category to more than one evidence file, you can use the Bulk Edit screen. This screen enables you to apply one ID and one retention category to all the files that you select. You cannot edit the evidence title using the Bulk Edit option.

1. In the Axon Capture app, tap the Evidence List icon in the upper right of the app. The Evidence List screen shows a list of evidence thumbnails.
2. If you want to limit the evidence list to one type of evidence, tap the more actions menu in the upper right and then tap the evidence type that you want to view. To return to viewing everything in the evidence list, click View All.
3. For each evidence file you want to include in adding metadata in bulk, tap the circle to the left of the evidence thumbnail or tap Select All to select all the files.
4. After you have selected all the files you want to add metadata to, tap Edit in the lower right of the screen. The Bulk Edit screen shows the ID and Category fields.
5. Tap the ID metadata field and enter the appropriate information.
6. Tap Add Categories and select the appropriate categories. After selecting the categories, tap Continue to return to the edit screen.
7. When you have finished adding metadata, tap Save in the upper right. The Evidence List screen reappears.
8. At this point, you can upload the files to Axon Evidence by tapping Upload.
   • If you chose to upload the files later, see Upload evidence.
9. To return to the Capture screen, tap the back icon in the upper left of the screen.