Search evidence

Watch this video for information about searching for evidence.

The Axon Evidence search feature helps you find the evidence you need. Search filters limit your results to only the evidence files that match the search criteria you set. In the Evidence area, there are two types of search filters:

  • Basic search filters - Allow you to narrow down evidence using primary identifiers such as ID, title, date, user or group, category, tags, and case ID.
  • Advanced search filters - For a more precise search, advanced filters allow you to search by file type, status, user association, access class, flags, source, device, vehicle ID, mount orientation, and evidence group.

Axon Evidence search also provides an option to customize your search by configuring columns and their order.

Basic search filters

Axon Evidence basic evidence search filters with lettered callouts indicating each search field.

  1. ID - Limits search results to evidence whose ID includes the characters you enter in the ID box. For more information, see Text Search Details. You can also enter “None” as the search term to find evidence that does not have an ID.
  2. Title - Limits search results to evidence whose title includes the characters you enter in the Title box. For more information, see Text Search Details.
  3. User or Group - Limits search results to evidence owned by or uploaded by the group or user specified. To specify a user or group name, select the User or Group box, enter the name of the user or group, and then select the group you want from the matching results. On the My Evidence page, the User or Group filter is set to your name by default.
  4. Date - Limits search results by either the recorded on, uploaded on, or deleted on date and time for the evidence. You must specify a date and time range by using the Start and End boxes, otherwise the search is not limited by date range. Search results are inclusive of the dates specified.
    • Start - The start of the date and time range. If the Start box is empty, the date range begins with the earliest possible date.
    • End - The end of the date and time range. If the End box is empty, the date range ends with today.
  5. Category - Limits search results to evidence that is assigned to the category that you select. Categories determine the retention period of evidence assigned to them. By default, search results include evidence assigned to any category, including uncategorized evidence. You can also enter “None” as the search term to find evidence that does not have a category.
  6. Tag - Limits search results to evidence whose tags includes the characters you enter in the Tag box. For more information, see Text Search Details. You can also enter “None” as the search term to find evidence that does not have a tag. In addition to the tags applied by your agency, there are three Axon generated tags that are automatically applied to certain evidence files:
    • AXONClip - Applied to evidence that has been extracted from a clip.
    • AXONRedaction - Applied to evidence that has been extracted from a redaction.
    • AXONCitizen - Applied to evidence that was submitted through Axon Community Request.
  7. Case ID - Lets you find all evidence that was added into a specific case. This field is similar to Category and Tags, and will both filter and auto-complete the evidence based off the information you enter.
  8. Transcript Keyword - Find transcribed text of audio or video evidence for specific keywords. Your agency must have Transcription Service enabled and your User Role must have Order Transcript permission to use this functionality.
  9. Custom Metadata - Filter evidence based on specific metadata fields that have been customized for your organization.
  10. Show Advanced Search - Select Show Advanced Search to view more search filters.
  11. Reset Filters - Clears all search criteria.

Advanced search filters

  1. File Type - Limits search results to the file type selected. By default, search results include all file types.
  2. Status - Limits search results to evidence whose status matches the status selected. By default, evidence searches are limited to evidence with a status of Active. The Excluded status was previously used by the Evidence Sync application to exclude evidence from showing up in search results. This status is no longer used by Sync or other Axon applications and is only relevant to evidence uploaded by Sync when it was used.
  3. User Association - Limits search results to evidence that was uploaded by the specified user OR is owned by the specified user. Selecting both will show evidence that was uploaded or is owned by the specified user.
  4. Access Class - Limits search results to evidence access class selected. By default the search results include all access class types.
  5. Date Type - Limits Date search results to the selected date type.
  6. Flag - Limits search results to evidence whose flag status matches the flag status selected.
  7. Source - Limits search results to evidence from the selected type of device that produced the evidence file. The Body Worn Cameras option applies to all Axon Body Worn Cameras. The Fleet option applies to Axon Fleet 3, Axon Fleet 2, and Axon Fleet. Evidence submitted through a Community Request can be found through that option. Evidence that has been extracted or redacted is included in the Other option.
  8. Device information - Limit device results by:
    • Device Serial - Limits search results to evidence from a particular device.
    • Vehicle ID - Limits search results to evidence from a particular vehicle. Note that this field only appears if your agency uses Axon Fleet and a vehicle has been added to your account with the Vehicle Configuration.
    • Mount Orientation - Limits search results to front or back Axon Fleet 2 or Axon Fleet cameras.
  9. Evidence information and customer fields - Limit search results to the selected Evidence Group, serial number, or other custom fields specific to your organization.
  10. Hide Advanced Search - Select Hide Advanced Search to close the advanced search filters.
  11. Reset Filters - Clears all search criteria.

You can also search for evidence with empty or none values to exclude specific values from your search. Learn more about how to search for empty values.

Text search details

The ID, Title, and Tag filters provide advanced text matching capability for evidence searches.

  • Letters, numbers, and special characters - Comma (,), dash (-), opening parentheses ((), closing parentheses ()), slash (/), and backslash (\).
  • Text matching - The text you enter can be a full or partial match of the data you are filtering. For example, if you enter 21 in the ID box, then any evidence with 21 in any portion of the ID is included in search results.
  • Search for multiple strings at once - You can search for more than one text string in a single filter by adding a space between the strings. This provides AND search functionality of the data you are filtering. For example, if you enter 12- 34 in the ID box, search results include any evidence with both 12- and 34 in the ID, such as 12-3456 and 12-7348.
  • The order of text strings is irrelevant - For example, if you enter 78 21 in the ID box, search results include evidence with the ID 21378 and 17821.
  • Capitalization for letter characters is irrelevant - For example, if you enter REDACT in the Title box, search results include evidence with the Title REDACT, redact, and redaction.

Configure search columns

Custom columns allow you to select which columns are visible and set the order in which they appear. Column configurations are saved per user. However, column settings made on the evidence search page and the case detail evidence tab are independent of each other. Changes made in one location do not affect the other.

Configure columns on the evidence search page

  1. From the Evidence search page, select Table Settings (gear).



  2. In the Custom column setting pane, under Column Options, select the columns you wish to display.
  3. Under Reorder columns, drag and drop the column names to set their order.
  4. Select Save.

Configure columns on the case detail evidence tab

  1. From the case detail page, select the Evidence tab.
  2. Select Table Settings (gear).
  3. In the Custom column setting pane, under Column Options, select the columns you wish to display.
  4. Under Reorder columns, drag and drop the column names to set their order.
  5. Select Save.

Changes to column settings on the case detail evidence tab persist across all other case detail pages for the same user but do not affect column configurations on the evidence search page.

Search for empty values by excluding keywords

Search for evidence with empty or none values and search evidence by excluding specific values from your search. All fields except dates and the Custom Metadata field support this functionality.

  1. From the Evidence search page, select Show Advanced Search.
  2. Select More Actions(...) next to any field.
  3. Choose between the following actions:
    1. Exclude keyword - Select this option, and then enter the keyword to exclude.
    2. Show empty field value - "None" will be shown in the field, select X to clear it.