Work with evidence folders

Evidence folders help you organize evidence files within a case. You can group related evidence, create subfolders, rename folders, and add a file to more than one folder. Organizing evidence makes it easier to find what you need. Evidence added to folders will also appear in the All Evidence list within the case.

Watch this video to learn more about organizing evidence in a case.

Add a folder to a case

  1. On the Evidence tab of the case details page, select New Folder.
    Axon evidence open to the evidnece tab of a case, showing the new folder button.
  2. In the Create a Folder dialog box, enter a meaningful Folder Name.
  3. Select Create.
    • The folder is created and added to the folder list.
    • If any evidence files were selected when you created the folder, they will be automatically added to the folder.

Add a case subfolder

  1. On the Evidence tab of the case details page, locate the folder where you want to add the subfolder, and then select the folder to open it.
    • The folder trail is shown under the Case Evidence header.
      Case evidence folder path is highlighted within a yellow box.
  2. Select New Folder.
  3. In the Create a Folder dialog box, enter a meaningful Folder Name, and then select Create. The subfolder is added to the case.
    • Subfolder names cannot be duplicated within a folder.
    • If a subfolder with the same name exists in the destination folder, you must either rename one of the subfolders or merge their contents.

Move a case subfolder

  1. On the Evidence tab of the case details page, locate the case folder containing the subfolder you want to move.
  2. Select More Actions (...).
  3. Select Move.
    The image shows a Case Evidence page with the More Actions button on a folder highlighted. The Move action in this menu is also highlighted.
  4. In the Move To Folder dialog box, choose a folder from the Folders dropdown list.
  5. Select Move Here.

Rename a folder

  1. On the Evidence tab of the Case Details page, locate the case folder you want to rename.
  2. Select More Actions (...).
  3. Select Rename.
  4. In the Rename A Folder dialog box, enter a new folder name.
  5. Select Rename.

Add evidence to a folder

Before you add evidence to a folder use the filters on the Evidence tab of the case details page to help locate specific evidence:

  • Quick Views: Apply filters by File Type, Recorded By, or ID.
  • Filters: Expand each filter to narrow down results further.
    • To view all evidence not yet in a folder, expand Folder, and then select Not in Folder. This can help you identify and organize uncategorized files. This filter is only available when you are not already in a folder or subfolder.

After filtering the evidence:

  1. Select the checkbox next to each piece of evidence you want to add to a folder.

  2. Select Folder Actions.

  3. Select Add to Folder.
    The image shows a Case Evidence page with the Folder Actions button and the Add to Folder option highlighted. In the evidence table below, the checkboxes beside two evidence items are also highlighted.

  4. In the Add To Folder dialog box, choose a folder from the Folders dropdown list. If the folder doesn’t exist, start typing a new folder name. A new row will appear with "(new)" next to the name. Select this to create a new folder and add the evidence to it

  5. Select Add.

  6. The number on the folder tile will update to include the newly added evidence. Select the folder to view the evidence.

Import evidence into a case folder

Users with the Upload External Files permission can import evidence files directly into a case. The maximum file size is 4 GB.

  1. On the Evidence tab of the case details page, select Add Evidence.
  2. Select the Import tab.
    The image shows the Evidence tab of a case view with the Add Evidence option highlighted in the top right corner. A indow titled Add Evidence to Case is open, showing the Select Evidence section where the Import tab is highlighted. Below the Import tab are options to drag and drop files or choose files to upload.
  3. To add files, drag and drop or select Choose Files.
  4. (Optional) In the Upload to Folder list, select the folder or subfolder where the evidence should be uploaded.
  5. Edit the Title, ID, and Category information as needed. To bulk edit this information, select the checkboxes next to the pieces of evidence you want to edit before making your changes.
  6. Select Upload. Progress bars will show the status of your files as they are being uploaded. After the upload is complete, the progress column changes to "Upload Complete."
  7. After uploading, you can continue to add more files as needed, and then select Done.
  8. In the confirmation window, select Okay. The evidence is now listed on the Evidence tab of the Case Details page. If the case has been shared with a partner agency, update your case share when prompted.

Remove evidence from a folder

  1. On the Evidence tab of the case details page, select the folder containing the evidence you want to remove.
  2. Select the checkbox next to each piece of evidence you want to remove from the folder.
  3. Select Folder Actions.
  4. Select Remove from Folder.
  5. In the Remove Evidence From Folder confirmation message box, select Remove. The selected evidence is removed from the folder but remains in the All Evidence section.

Organize evidence within a case

  1. From the case details page, select the Evidence tab.
  2. Select the checkbox next to each piece of evidence you want to move to a folder.
  3. Select Folder Actions.
  4. Select Add to Folder.
  5. Search for a folder or enter a new folder name.
  6. Select Add for an existing folder or Create and Add for a new folder.