Privileges

Privileges let you control access to features and information in Axon Records and Axon Standards. Users are added to Command Hierarchy groups and/or teams, and are granted access as specified by the group or team privileges.

If a user is a member of multiple Command Hierarchy groups and teams, their privileges are determined by the group or team with the widest collection of privileges.

  • For example: Jane Smith is a member of the Investigators team, which doesn't have the View Domestic Violence Restriction She is also a member of the Clerks team, which does have the View Domestic Violence Restriction privilege. As a result, Jane can view any report that has the Domestic Violence restriction (because she belongs to the Clerks team).

Similarly, privileges assigned to teams and groups work together, so users who are assigned to both teams and groups will have both sets of privileges.

  • For example, Jane Smith is a member of the Investigators team, which doesn't have the Access the Administrator Console privilege is also a member of the Administration group in her agency's Command Hierarchy, which does have the Access the Administrator Console privilege. As a result, Jane can access the Administrator Console.

For explanations of specific privileges, see:

Note

Only privileges that apply to Axon Records appear in the list above. If your agency uses both Axon Records and Axon Standards, you may see additional privileges in the Administrator Console.

To manage privileges, open either a Command Hierarchy group or team, and go to the Privilege Set View tab.
The image shows three screenshots from the Command Hierarchy and Teams tool. The top left screenshot shows the Command Hierarchy tab. The Command Staff group is emphasized with a yellow box. The top right screenshot displays the Teams tab. The ADMIN team is highlighted with a yellow box. Arrows point from the box in each of the top screenshots to the final bottom screenshot. This image shows the Privilege Set View tab, which displays a list of privileges with options to allow or prohibit access.

Open the Actions menu to take actions on that group or team. Options include:

Use the search box to find a specific privilege or select a product filter to show only privileges related to that product (Axon Records or Axon Standards).
The image shows the Privilege Set View tab with a search bar at the top highlighted in yellow, where a search term has been entered. Below the search bar, the results display privileges matching the search term, grouped by category.

Privileges are organized into categories. Within each category are one or more subcategories. Finally, within each subcategory are one or more privileges. Categories, subcategories, and privileges are listed alphabetically.

Select the arrow to view all privileges in a subcategory. Select the Allow or Prohibit circles to adjust each individual privilege. Select Allow All or Prohibit All to enable or disable all privileges within that category. Some privileges have an information icon. Hover over this icon to view additional information about the privilege.
The image displays a privilege section of Profiles that contains a privilege category named Person Profile Management. On the category level, there are buttons to Allow All or Prohibit All. The category is expanded to show an Edit profiles privilege, which includes a tooltip stating that users can open person profiles and edit them. The privilege has options to either Allow or Prohibit the privilege.

Manage Command Hierarchy Groups with privilege sets

A privilege set is a set of multiple privileges that can be applied to a Command Hierarchy Group. All users who belong to that Group are given the privileges in the privilege set. Each privilege set is associated with a team and can be viewed on the Privilege Set View tab on the team's page.
The screenshot shows the Patrol team page. The privilege set View tab is highlighted in yellow. A search bar allows for searching, and an Access privilege category is shown.

Configuring privileges in this way enables the following administration benefits:

  • Batch Configuration: Avoid manual updates to each Command Hierarchy Group by applying and updating privilege sets in bulk.
  • Granular Privilege Assignments: Combine privileges from multiple sets to create customized configurations for each Group.

For example, an organization has five Patrol Division Groups in their Command Hierarchy. Each member in these Groups needs the same privileges. Rather than opening each Group and individually applying privileges, the administrator creates a Patrol privilege set and applies it to all five Groups. As a result, all members of each of the five Groups are all granted the privileges contained in the privilege set.

Additionally, multiple privilege sets can be applied to a single Command Hierarchy Group, allowing for granular access control. Continuing with the Patrol example, the Central Division needs several more privileges than the other four Groups. The administrator creates an additional Central Patrol privilege set that contains only those additional privileges. When this privilege set is applied to the Central District Group, those users have both the Patrol and Central Patrol privileges.

The image below illustrates this example, showing each of the five Patrol Division Groups. The gray "Patrol" label beside each Group name is the privilege set that has been applied to the Group. Note that an additional "Central_Patrol" label beside the Central District Group.
The screenshot shows a a Command Hierarchy with nested sections for Command Staff, Investigative Division, and Patrol Division. The Patrol Division is expanded, displaying five districts: Central District, East District, North District, South District, and West District. Each district has a member count and a Patrol label. The Cenral District has an additional Central_Patrol label. A yellow box highlights the Patrol Division's districts.

This configuration process involves the following steps:

  1. Create Command Hierarchy Groups and add users to those Groups in Axon Evidence.
  2. Create privilege sets.
  3. Apply privilege sets to Command Hierarchy Groups.
  4. Update privilege sets later as necessary.

Create privilege sets

To create a privilege set:

  1. Open the Command Hierarchy & Teams tool in the Administrator Console.
  2. Switch to the Teams tab.
  3. Either open an existing team or create a new team.
  4. Switch to the Privilege Set View tab on the team's page.
  5. Allow privileges as appropriate.

Apply privilege sets

After you have created the necessary privilege sets, you can apply them to your organization's Command Hierarchy Groups:

  1. Open the Command Hierarchy & Teams tool in the Administrator Console.
  2. While viewing the Command Hierarchy tab, select Actions > Show Team Privilege Sets.
  3. Select the checkboxes beside one or more Command Hierarchy Groups.
  4. Select Apply Team Privilege Sets.
    The screenshot displays the Command Hierarchy tool with the Apply Team privilege sets button highlighted at the top. The Patrol Division is expanded, showing the Central, East, North, South, and West Districts, all with checkboxes selected on the right, highlighted in yellow.
  5. Enter one or more privilege set names in the Team Privilege Sets menu.
    • If the Command Hierarchy Group already has applied privileges sets, you can choose to keep those existing sets and add the additional ones, or remove the existing sets in favor of the ones you have selected.
  6. Select Update to apply your changes to the Command Hierarchy.
    The dialog box titled Apply Team privilege sets to Command Hierarchy Groups lists five selected groups. A Team privilege sets field is filled with the name of a privilege set. Below, two radio button options are provided: Keep existing privilege relationships (selected) and Remove existing privilege relationships. At the bottom, Cancel and Update buttons are displayed.
Note

You can add users to a team, thereby granting them all privileges in the privilege set associated with the team. However, it is recommended to manage user privileges either through Command Hierarchy Groups or with teams, not both.

Update privilege sets

After setting up your privilege sets and Command Hierarchy Groups, you can adjust them at any time. You can apply additional privilege sets, remove privilege sets from Groups, or update the privileges included in a Privilege Set.

To remove privilege sets from a Group:

  1. Open the Command Hierarchy tab.
  2. Select Actions > Show Team Privilege Sets.
  3. Select the checkboxes beside one or more Command Hierarchy Groups.
  4. Select Remove Team Privilege Sets.
    • Note that this options removes ALL privilege sets from the group.
  5. Select Remove in the confirmation dialog box that appears.
  6. The privilege sets are removed from the indicated Command Hierarchy Groups, but the Set itself is NOT deleted. It can still be managed from the Teams > Privilege Set View tab and added to Command Hierarchy Groups.

To adjust the privileges contained within a privilege set:

  1. Open the team
  2. Switch to the Privilege Set View tab.
  3. Update as necessary.
  4. Any changes made to the privilege set are automatically reflected in all Command Hierarchy Groups where that set has been applied.

Export and import privileges

To grant the same privileges as an existing team or group to another team or group, you can export and import privileges. To do this:

  1. Open the team or group and select Actions > Export Privileges to JSON.
  2. Open an existing team or group or create a new one from the Command Hierarchy & Teams tool.
  3. On the team or group page, select Actions > Import Privileges.
  4. Select the JSON file you exported from the existing team or group and select Import.
    Shows how to export and import privileges from one team or group to another.

You can also export and import privileges for all teams or groups from the Actions menu on the main Command Hierarchy & Teams page. This function allows you to copy all existing teams and privileges to a new account. Contact your Axon representative for more information about this functionality.
Shows how to export and import privileges from all groups and teams.