Manage curricula

All curricula that have been created for your organization can be found by opening the Training module and going to Training Management > Curricula.
The image shows the Training Management page within the Training module. The left navigation panel highlights the Training Management section, while the main content area displays the Curricula tab under Courses. A table lists curricula with columns for Curriculum Name, Type, Status, and Last Active date. The yellow highlights emphasize the Training Management menu item and the Curricula tab.

Use the search bar to find a specific curriculum and the filters to refine which curricula are displayed in the list. Options include:

  • Status
  • Type

Use the Sort By menu to set the order in which curricula are listed. Options include:

  • Created Date (Newest to Oldest)
  • Created Date (Oldest to Newest)
  • Last Update (Newest to Oldest)
  • Last Update (Oldest to Newest)

The following information is included for each curriculum listed on this tab:

  • Curriculum Name: The name of the curriculum. This name is displayed on the course details page for any courses it is added to.
  • Type: Either mandated (in-service) or supplemental (non-mandated).
  • Status: A curriculum can have one of three statuses:
    • Draft: The curriculum is being created and can be added to one or more courses once it is published.
      • If you make updates to an Active curriculum, the status of the curriculum changes to Draft. When the curriculum is republished, its status changes back to Active.
    • Active: The curriculum is active and can be added to one or more courses.
    • Inactive: The curriculum is inactive and can't be added to any courses unless it is restored and republished.
  • Last active: The last date/time the curriculum was edited.

Select More Actions [...] on any curriculum to:

Select a curriculum name to view the curriculum, including all curriculum details, training files, and certification settings. Based on the curriculum's current status, you can take the following actions by selecting the link in the top gray banner:

  • Draft: Continue editing and publish
  • Active: Update the curriculum (return it to Draft so you can edit it).
  • Inactive: Restore the curriculum to Draft, update as needed, then republish.

The image shows the final review and publication step for a training curriculum in the Training Management module. The page confirms that the curriculum is active, with a yellow highlight around the update curriculum option. The curriculum details section includes the training type, name, description, instruction type, capacity, learners per course, and assessment information. A blue Close button is visible at the bottom right corner.

Create curricula

To create a curriculum, take these steps:

  1. Open the Training module then select Training Management.
  2. Select Create > New Curriculum.
  3. Add all curriculum details.
  4. Upload training files. These are the files containing the actual curriculum that the instructor teaches during the course.
    • Files must be no larger than 5 M.
  5. Adjust certification settings for courses created that use this curriculum.
    The image shows the Training Management module with the process of creating a new curriculum. The top section highlights the Create button dropdown where the New Curriculum option is selected. The lower section displays the first step of the curriculum creation process, Add Curriculum Details, with the progress bar showing subsequent steps grayed out. A yellow highlight emphasizes the step indicator and the selected training type, Mandated (In-Service) Training.
  6. To change information on a previous screen, select Back to return to that step to update the information.
  7. You can close the curriculum at any time by selecting the X in the top right corner.
    • All information you have entered will automatically be saved and the curriculum will remain in Draft status until you publish it. While a curriculum is in Draft, it can't be added to any courses.
  8. After providing all information, review and publish your curriculum. Select Publish Curriculum to make the curriculum Active so it can be added to courses.
    The image shows the final step in the curriculum creation process. The page displays curriculum details, including training type, name, description, and instruction type. The progress bar at the top confirms that all previous steps are completed. A yellow highlight emphasizes the Publish Curriculum button in the bottom right corner, indicating the option to finalize and publish the curriculum.
  9. Once a curriculum is published, you can view it and update as necessary from the Curricula tab.

Curriculum details

When creating or updated a curriculum, provide the following details:

  • Training Type
    • Mandated (In-Service) Training: Recurring state-mandated training for sworn officers (required to maintain duty status)
    • Supplemental Training: Training not mandated by the state or agency
  • Name: This is displayed to learners on their My Training page.
  • Description
  • Instruction Type: In- Person Training or Online Instructor-Led Training
  • Capacity: Set the number of students who can be enrolled in courses that use this training.
    • Limited: Specify the number of learners who can be enrolled
    • Unlimited: An unlimited number of learners can be enrolled
  • Assessment Method
    • Category Score: Learners are assessed using a category score (pass, fail, withdrawn, etc.) rather than a numeric score.
    • Percentage Score: Learners are assessed using a numeric score (90, 75, etc.) in addition to a category score (pass, fail, withdrawn, etc.).
  • Credits Awarded
    • Credits Awarded after Course Completion: Specify the number of hours awarded
    • No Credits Awarded

Certification settings

When creating or updated a curriculum, you can adjust the type of certification expiration. Options include:

  • From Completion Date: Certification expires a specified amount of time after the course is completed.
    • Enter the number of days, months, quarters, or years in the Certificate Expiring Duration field.
  • Repeating Expiration Date: Certification expires on a set date at repeating intervals.
    • Set the interval type (every 5 months, year, 2 years, 3 years, 4 years) and the date on which the expiration takes place.
    • For example, if you want a course to expire every year on January 1, select Every Year for the interval, then January and 1 in the Month and Day fields.
  • No Expiration Date: Certification never expires.

Watch this video for an overview of training management, including how to create curricula.

Update curricula

When updating a curriculum, you can change any of the curriculum details, training files or certification settings.

To update a Draft curriculum, either select the curriculum name or More Actions [...] > Update.
The image shows a curriculum management table in the Training Management module. One curriculum name is highlighted, and its status is marked as Draft. A yellow highlight emphasizes the three-dot menu on the right, which is expanded to show options, including Update. This indicates that the user can modify the selected curriculum.

To update an Active curriculum, select More Actions [...] > Update. If you instead select the curriculum name, you can view the curriculum information in a read-only format. Update the curriculum by selecting Update Curriculum.

Note

Active curricula have been published and may have already been added to courses. Any updates made to an Active curriculum will NOT reflect in any courses that curriculum has already been added to. Instead, you must cancel the existing courses and create new ones that use the updated curriculum.

The image shows the process of updating a curriculum in the Training module. The top section highlights the curriculum table, where the three-dot menu is opened for an active curriculum, revealing the Update option. The bottom section displays the curriculum's review and publish page, with a yellow highlight around the Update Curriculum link. A yellow arrow connects both sections, indicating the workflow from selecting the update option to making curriculum modifications.

Mark curricula as inactive

If a curriculum is inactive, it can't be added to any courses. To mark a curriculum as Inactive, select More Actions [...] > Mark as Inactive.
The image shows a curriculum management table in the Training Management module. One curriculum name is highlighted, and its status is marked as Inactive. A yellow highlight emphasizes the three-dot menu on the right, which is expanded to show options, including Mark as Inactive. This indicates that the user can mark the selected curriculum as Inactive.

Restore curricula

To make an Inactive curriculum Active, you must first restore it. To do this, select More Actions [...] > Restore. If you instead select the curriculum name, you can view the curriculum information in a read-only format. Update the curriculum by selecting Restore Curriculum.

When a curriculum is restored, it is moved into Draft status. When a Draft curriculum is published, it becomes Active and can be added to courses.
The image shows the process of restoring an archived curriculum in the Training Management module. The top section highlights a curriculum list where the three-dot menu for an inactive curriculum is expanded, revealing the Restore option. The bottom section displays the curriculum's review and publish page, where a yellow highlight emphasizes the Restore Curriculum link. A yellow arrow connects both sections, illustrating the workflow from selecting the restore option to reactivating the curriculum.