Advanced sharing overview

Advanced sharing lets you share cases with partner organizations through a collaboration that supports ongoing work on the same case.

With advanced sharing, you and your partner organizations work with the same case instead of sending copies or links. The case stays in your Axon Justice system, and partners access it based on how your policy is set.

How advanced sharing works

Advanced sharing provides a policy-based, automated way to share cases and evidence between organizations using Axon Evidence and Axon Justice.

Instead of manually exporting files, managing expiring links, or sending duplicate case copies, advanced sharing creates a controlled, synchronized case copy in the partner organization's system. This ensures both organizations work from the same evidence set — without changing case ownership or compromising audit integrity.

With advanced sharing:

• A synchronized copy is created in the partner organization’s Axon Justice system.
• The originating organization retains ownership of the original case.
• New evidence added after the initial share syncs automatically.
• When a case is shared with the Axon Justice platform, evidence is made available through an external case connection. Axon Justice then automatically creates a copy of the case so your organization retains ownership of the original while allowing prosecutors to create independent work product and disclose only the evidence they intend to share.
• All sharing actions follow administrator-defined policies.

How advanced sharing differs from classic case sharing

Case sharing and advanced case sharing both allow you to share cases, but they work in different ways.

Area	Case sharing	Advanced sharing
How sharing starts	You share a case by choosing a sharing method and configuring each share with specific settings each time you need to share.	You share a case or a folder using a single sharing method that give the receiver access that is governed by an admin configured sharing policy.
What the partner receives	What the partner receives depends on the method you choose. They may receive a copy of the case, temporary access through a link, or a one-time download.	The partner receives access to the same case that you are working in(reference share). Once the case is received, the Axon platform creates a copy of the case so your Axon Justice System retrains access.
What happens when new evidence is added	New evidence is not shared automatically. You must decide whether and how to share it. For example, you may update a copied case, keep a link active, or create a new share.	New evidence is shared automatically when the entire case or folder is shared. When only selected evidence is shared, new evidence must be added to the shared case manually.
How long access lasts	Access depends on the sharing method. Links can expire, downloads are one-time, and copied cases are managed independently after sharing.	Access continues as long as the case remains shared, and has not been revoked through advanced sharing. However, once as case has been imported/copied your organization retains access and controls retention.
When you would use it	You need to send evidence or a case for a specific request, review, or transfer.	Anytime you want to share a case or folder with another organization and ensure it is governed by internal policy set by an administrator.

Working with cases shared through advanced sharing

With advanced sharing, a partner organization can access the latest version of a case and its evidence from the sharing organization.

The sharing organization keeps ownership of the case and its evidence in their Axon system.

When a case is shared with you, you can open it, view it, and copy or download it if the sharers policy allow it. Once copied, you have the ability to share with other organizations and create work product while not impacting the original share.

What you see depends on what the sharing organization has made available to you in the case.