Search for evidence

Searching for evidence in Axon Justice is a key aspect of case management, allowing users to locate and add relevant evidence to cases. This article provides information about different methods of searching for and viewing evidence.

Follow these steps to search for evidence:

From the menu bar, select Evidence, and then choose one of these search options:
- All Evidence: Finds all evidence, including evidence that you do not have permission to view. The All Evidence page lists all evidence, sorted by the most recently recorded evidence.
- My Evidence: Finds evidence that you own or uploaded. The User or Group filter is automatically set to your name.
- Shared Evidence :Finds evidence that has been shared with you by the evidence owner.

Select Show Advanced Search.

Use the filters and checkboxes to narrow your search, and then select Search.

Use search filters

Basic Search Filters: These are always visible.

ID - Limits search results to evidence whose ID includes the characters you enter in the ID box. You can also enter "None" as the search term to find evidence that does not have an ID.
Title - Limits search results to evidence whose title includes the characters you enter in the Title box.
User or Group - Limits search results to evidence owned by or uploaded by the group or user specified. To specify a user or group name, select in the box, start typing the name of the user or group, wait for Evidence.com to show the matching groups, and then select the group you want.
Date - Limits search results by either the recorded on, uploaded on, or deleted on date and time for the evidence. You must specify a date and time range by using the Start and End boxes, otherwise the search is not limited by date range. Search results are inclusive of the dates specified.
Start - The start of the date and time range. If the Start box is empty, the date range begins with the earliest possible date.
End - The end of the date and time range. If the End box is empty, the date range ends with today.
Category - Limits search results to evidence that is assigned to the category that you select. Categories determine the retention period of evidence assigned to them. By default, search results include evidence assigned to any category, including uncategorized evidence. You can also enter "None" as the search term to find evidence that does not have a category.
Tag - Limits search results to evidence whose tags includes the characters you enter in the Tag box. You can also enter "None" as the search term to find evidence that does not have a tag.
Case ID - Lets you find all evidence that was added into a specific case. This field is similar to our Category and Tags, and will both filter and autocomplete the evidence based off the information you enter.

Advanced Search Filters: Select Show Advanced Search to show this additional search filters.

File Type - Limits search results to the file type selected. By default, search results include all file types.
Status - Limits search results to evidence whose status matches the status selected. By default, evidence searches are limited to evidence with a status of Active.

Excluded status was previously used by the Evidence Sync application to exclude evidence from showing up in search results. This status is no longer used by Sync or other Axon applications and is only relevant to evidence uploaded by Sync when it was used.

User Association - Limits search results to evidence that was uploaded by the specified user OR is owned by the specified user. Selecting both will show evidence that was uploaded or is owned by the specified user.
Access Class - Limits search results to evidence access class selected. By default the search results include all access class types.
Date Type - Limits Date search results to the selected date type.
Flag - Limits search results to evidence whose flag status matches the flag status selected.
Source - Limits search results to evidence from the selected type of device that produced the evidence file.

The Body Worn Cameras option applies to all Axon Body Worn Cameras.
The Fleet option applies to Axon Fleet 3, Axon Fleet 2, and Axon Fleet.
Evidence submitted through a Community Request can be found through that option.
Evidence that has been extracted or redacted is included in the Other option.

Device Serial - Limits search results to evidence from a particular device.
Vehicle ID - Limits search results to evidence from a particular vehicle. Note that this field only appears if your agency uses Axon Fleet and a vehicle has been added to your account with the Vehicle Configuration.
Mount Orientation - Limits search results to front or back Axon Fleet 2 or Axon Fleet cameras.
Evidence Group - Limits search results to the selected Evidence Group.

Custom column settings

Custom Columns Settings allows you to select which columns are visible and set the order in which they are shown. Add, remove, and reorder the columns as needed.

Select Table Settings (gear button) to open the Custom Column Settings pane.

Under Column Options, mark the columns you would like to appear in your results list.
Under Reorder Columns, select and drag the column names to set their order.
Select Save.

Text search details

The ID, Title, and Tag filters provide advanced text matching capability for evidence searches.

You can enter letters, numbers, and the special characters: comma (,), dash (-), opening parentheses ((), closing parentheses ()), slash (/), and backslash (\).
The text you enter can be a full or partial match of the data you are filtering. For example, if you enter 21 in the ID box, then any evidence with 21 in any portion of the ID is included in search results.
You can search for more than one text string in a single filter by adding a space between the strings. This provides AND search functionality of the data you are filtering. For example, if you enter 12- 34 in the ID box, search results include any evidence with both 12- and 34 in the ID, such as 12-3456 and 12-7348.
The order of text strings is irrelevant. For example, if you enter 78 21 in the ID box, search results include evidence with the ID 21378 and 17821.
Capitalization for letter characters is irrelevant. For example, if you enter REDACT in the Title box, search results include evidence with the Title REDACT, redact, and redaction.

Search for empty values and by excluding keywords

Users can search for evidence with empty or none values and search evidence by excluding specific values from their search. All fields except dates and the Custom Metadata field support this functionality. All Axon Evidence customers can use this feature.

The More Actions menu ("...") is next to all the data fields shown in the image below, shown when you select Show Advanced Search. When you select the More Actions menu, you'll see options to exclude a keyword or show empty fields.

Evidence views

Search results can be shown in table view (default) or gallery view. The table view shows the results as a list, while the gallery view shows thumbnail images for the results. Examples of the table and gallery views are shown below.