Manage categories

Add a category

You can create categories as needed. A new category has the following default settings:

• Evidence Retention — Until manually deleted
• Restricted Category — Not restricted

1. On the menu bar, select Admin and then under Agency Settings, select Retention Categories.

2. Select Add Category.

3. Type a Name for the new category.
4. Under Retention, specify the retention duration for evidence in this category.
5. If you want Axon Evidence to initiate deletion of evidence after a retention period, select the Until Manually Deleted list and a select the unit of time. Then enter the length of the retention period.
6. If you do not want Axon Evidence to initiate the deletion of evidence in this category, leave Until Manually Deleted as the selection.
7. Select if the new category should Include Access Restriction. Enabling this option automatically applies the selected access class to the evidence and limits user access to those users on the access list or with the appropriate Restricted or Confidential access class permission.
   After enabling the option, select the access class, Restricted or Confidential, that is applied to the evidence. If a user does not have permission to apply the Restricted or Confidential access class, then the user will not be able to assign evidence to a category that applies the access class change in Axon Evidence. Users applying categories using Axon mobile or desktop apps are not restricted from assigning categories.

6. Select Save.
7. In the confirmation message box, select Close. The Retention Categories page lists the category you added.

Edit a category

Before you edit a category, Axon recommends you search for all evidence that is assigned to the category and determine if, because the planned changes to the category, you should assign the evidence to a different category or an additional category.

If you change the retention period settings of a category, Axon Evidence initiates deletion of any evidence assigned to the category that is older than the new retention period and which is not assigned to another category whose retention period dictates that the evidence be retained.

1. On the menu bar, select Admin and then under Agency Settings select Retention Categories.

2. Find the category you want to change and select the edit icon (Edit_Pencil.png) on the same line as the category.
3. Edit the category as needed. If a user does not have permission to apply the Restricted or Confidential access class, then the user will not be able to assign evidence to a category that applies the access class change in Axon Evidence. Users applying categories using Axon mobile or desktop apps are not restricted from assigning categories.
   For detailed steps, refer to the following table.
   

Task	Steps
Change the category name	Under Name, type the new name.
Set a retention period for evidence assigned to this category	Under Retention, select the unit of time for the category retention. In the box, type the length of the retention period.
Ensure that evidence in this category is retained indefinitely	Under Retention, select Until Manually deleted.
Enable Include Access Restriction setting for evidence assigned to the category	Enable Include Access Restricted and select the access class, Restricted or Confidential, that is applied to the evidence.
Change Include Access Restriction setting for evidence assigned to the category	Select the access class, Restricted or Confidential, that is applied to the evidence.
Remove Access Restrictions from the category	Disable the Include Access Restricted option.

4. When you have finished editing the category, select Update.
5. If the "Category has been updated" notification message box appears, skip to step 9. A warning dialog box shows the number of evidence files affected by the changes to the category.
6. If you are not certain that the changes to the category are appropriate for all evidence currently assigned to the category, select Please review these evidence, review the category assignments of all the evidence files listed, and then repeat this procedure.
7. If you are certain that the changes to the category are appropriate for all evidence currently assigned to the category, select OK. A confirmation message box displays information about acknowledging the possible effects of the changes to the category.
8. After you read the message, select OK.
9. In the notification message box, select Close.

Axon Justice saves the changes you made to the category and begins enforcing the effects of the changes.

Delete a category

Before you delete a category, it is recommended that you search for all evidence that is assigned to the category and determine if you should assign the evidence to a different category or an additional category.

You can delete any category except for the following categories:

• Uncategorized
• Pending Review

1. On the menu bar, select Admin and then under Agency Settings, select Retention Categories.

2. Find the category you want to delete and select the delete icon (Delete_Icon.png) on the same line as the category. A dialog box lists the number of evidence files that are currently in the category you are deleting.

3. In the Reassign Evidence to Category list, select the category that you want to assign to the evidence files.
4. Select Delete.
5. On the confirmation message box, select Close.

The Retention Categories page no longer lists the category you deleted.