Notes actions

Note

The Axon Notes Module is currently only available for use by Canadian organizations. Contact your Axon representative or Axon Support if you are a non-Canadian organization and are interested in using this feature.

When access the Axon Notes module on a computer, you can print notes and supplements or export them to Axon Evidence to share with external partners. During this workflow, you can choose which sections to include in the output, customize headers and footers, and track who the note is shared with and why.

Print notes

Notes can be printed from your computer, but not from a mobile device. You can either print an original note or any of its supplements individually, or an original note with all of its supplements.

This video explains how to print and share notes.

Print single notes

To print a single note or supplement:

  1. Open the note profile, either after searching for it or by selecting it from your notes list.
  2. In the Notes reports section, select the note or supplement you want to print.
    The image shows a note interface with the note ID and status marked as In Progress at the top. Below is a section labeled Note Reports, displaying a table with three entries. Each entry lists the note ID, note type, created timestamp, and status. The note IDs are highlighted on the left side of the table.
  3. Once the note opens, select More actions [...] > Print notes.
  4. Adjust which information should be included in the printout, including shift details and header/footer.
  5. Enter a recipient and purpose, and select Print.
  6. A PDF file will load in a new browser tab where you can download and print it.
    The image shows a note. A menu is expanded in the top-right corner with the Print Notes option highlighted. A print settings window is open, displaying options to include shift details, set header and footer preferences. The auditing details section requires a recipient and purpose to be filled out before printing.

Print original note and all supplements

To print an original note plus all of its supplements:

  1. Open the note profile, either after searching for it or by selecting it from your notes list.
  2. Select Actions > Print note.
  3. Adjust which information should be included in the printout:
    • Notes to include
    • File List containing the names of all files added to the note
    • Table of contents with a header section summarizing the notes
    • Shift details
    • Header/Footer
  4. Provide a recipient and purpose, and select Print.
  5. A PDF file will load in a new browser tab where you can download and print it.
    The image shows a note interface. The Actions menu is expanded, highlighting the option to Print Note. A print settings window is open on the right, displaying options to print the notes, with three note IDs selected. Settings include the option to show a table of contents and include shift details. Header and footer options are also available. The auditing details section requires a recipient and purpose to be filled out before printing.

Share notes

Notes can be uploaded to Axon Evidence where they can then be shared with other organizations or external partners. Notes can be shared from your computer, but not from a mobile device.

This video explains how to print and share notes.

To share a note:

  1. Open the note profile, either after searching for it or by selecting it from your notes list.
  2. Select Actions > Prepare note for sharing.
  3. Update the name of the file. This is the name that will appear in Axon Evidence.
  4. Adjust which information should be included in the share:
    • Notes to include
    • File List containing the names of all files added to the note
    • Table of contents with a header section summarizing the notes
    • Shift details
    • Header/footer
  5. Provide a recipient and purpose, and select Export PDF and continue share.
    The image shows a note interface. The Actions menu is expanded, highlighting the option to Prepare Note for Sharing. A print options window is open on the right, displaying a file name, as well as options to print the notes, with three note IDs selected. Settings include the option to show a table of contents and include shift details. Header and footer options are also available. The auditing details section requires a recipient and purpose to be filled out before sharing.
  6. The PDF will export (taking longer depending on the amount of information included). When exporting is complete, the PDF will save to My Evidence in Axon Evidence. The Evidence Details page will open in a new tab in your browser. If it does not, select Continue share.
  7. To share the note use the Manage Access and Manage shares options. See User access to evidence and user permissions for more information.
    The image shows a file in Axon Evidence with options for downloading, reassigning, viewing the audit trail, or deleting the file. On the right side, there is a highlighted section displaying the number of users with access inside the agency and a section for managing shares outside the agency.