Restrictions

Users can apply restrictions to an entire incident, an entire report, or to specific report sections, such as information about a person, vehicle, or property. Restriction types and restriction exception lists are managed from the Administrator Console.

If your organization is configured for both Axon Records and Axon Standards, any restrictions you create can be assigned to both Axon Records and Axon Standards reports.

Restriction types

To create a new restriction type, take these steps:

  1. Open the Restrictions tool in the Administrator Console.
  2. On the Restrictions tab, scroll down to the bottom of the list and select Add new.
    • The Hide all information checkbox is selected by default. This setting hides all information associated with this restriction from search results.
  3. Select Add to save the new restriction type.
    The image shows the Restrictions tool within the Administrator Console. On the left sidebar, the Restrictions tab is highlighted. The main section displays a list of restriction types, such as Domestic Violence, Homicide Case, Internal Affairs, Juvenile Suspect, and more. Each restriction has an Edit option. An Add New button at the bottom is highlighted, allowing users to create a new restriction by entering a label and selecting the option to hide all information, which makes all information in an incident confidential. A Cancel and Add button are available to finalize or cancel the action.

Once created, restriction types can't be deleted, although they can be renamed by selecting Edit. When editing a restriction, you can also uncheck the Hide all information checkbox.

Restriction exceptions

If you want a user, team, or Command Hierarchy group to view a specific item that has been restricted, but you don't want to give them access to view all items containing that restriction, you can create a restriction exception.

Restriction exceptions are created from within a report or incident. All restriction exceptions that have been created for the organization appear on the Restriction Exceptions tab in the Restrictions tool. This tab includes the following information:

  • Restriction context: The Incident ID where the restriction exception was applied.
  • Applies to: The user who has been granted access to the item
  • Allowed restrictions: The restrictions that the person has been given access to (in the context of that specific incident.
  • Duration: The length the exception was granted for. After the time passes, the exception will disappear from the Restriction exceptions tab, and that user will no longer be able to view the restricted information.
  • Added on: The date the restriction exception was created.

The image shows the Restrictions tool with the Restriction Exceptions tab highlighted. A list of exceptions is displayed, showing the restriction context, the users it applies to, allowed restrictions, duration, and the date it was added. Two entries are listed: one with allowed restrictions on Sexual Assault and another with allowed restrictions on all categories. The sidebar on the left highlights the Restrictions tab in the Administrator Console.