Quality Control

The Quality Control dashboard in the Property module lets you view a list of all inventory sessions that have been performed at your organization. You can filter the list of inventory sessions by Location, Date started, or Status.

The following information is included for each inventory session:

  • Location
  • Date started
  • Date completed
  • Last updated
  • Status

Select the Session ID in the Location column to open that inventory session where you can view or continue the session.

From this dashboard, you can take the following actions:

  • Perform inventory
  • Manage misplaced property
  • Manage UTL property
  • View inventory session history
  • Print inventory session reports

The image shows a Quality Control dashboard within the property module. A yellow highlight emphasizes the Quality Control option in the left navigation menu. The main panel displays a table with inventory records, including location, date started, last updated, and status, with some items marked as In Progress or Complete.

Perform inventory

To start a new inventory session, select Start inventory session from the Quality Control dashboard. Select a storage location then select Start.
Shows how to start a new inventory session.

A list of all items and containers assigned to that location will appear on the left side in the Assigned to location section. Scan or enter the barcode number in the Barcode field for each property item or container in that location. As you work, items will move from the Assigned to location section on the left to the Confirmed section on the right.
Shows how to scan items to move them from the Assigned to Location section to the Confirmed section.

Your progress is automatically saved as you work, and you can leave the session at any time by selecting the X or Back to Quality Control list.

Take over inventory session

To work on an inventory session started by another user, select the Session ID in the Storage location column on the Quality Control dashboard then Take over session.
Shows how to take over an inventory session that was created by another user.

UTL and misplaced property

While performing inventory, some items or containers may be misplaced, and others may be UTL (Unable to Locate). You can manage these items during the inventory session or wait until later and manage them from the Misplaced and UTL tabs in the Tasks dashboard.

Mark session as complete

When all items and containers in your session are confirmed or marked as UTL, select Mark as complete. Once a session is marked as complete, the only action that can be taken is viewing the session history.
Shows how to mark an inventory session as complete.

Manage misplaced property

During an inventory session, if you scan or enter the barcode for an item or container that is assigned to a different location but has been incorrectly placed in the location you are scanning, a message will appear indicating it is misplaced. You can manage the misplaced property immediately, or close the message and access the property later from the Misplaced tab in the Tasks inbox.
Shows the message that appears when an item is scanned and identified as misplaced.

To manage the misplaced item right away, take these steps:

  1. Select View property profile to open the item or container profile in a new browser tab.
  2. In the Location section on the profile, enter the correct location.
  3. Ensure the item is in the physical location that corresponds to its location in the system.
  4. The Misplaced label is NOT updated automatically when you update the item's location. Instead, you should update the item's status to indicate that the misplacement has been resolved.
    • Axon recommends that you create a custom status of "In Storage - Misplaced Resolved" for this purpose.
    • In future, the product will be updated with a streamlined workflow for resolving misplaced items.
  5. Close the browser tab and continue your inventory session.

Manage UTL property

During an inventory session, if you finish scanning or entering all barcodes, and there are still property items or containers in the Assigned to location section, they should be marked as UTL. To do this, select the checkboxes beside the item or container then select Actions > Mark as UTL (Unable to Locate).

A message will appear asking if you want to go to the Tasks > UTL tab to view the current list of UTL property. If you close the message, you will return to your inventory session.
Shows how to mark property items as UTL during an inventory session.

View inventory session history

View additional information about an inventory session by selecting the Inventory Session History link on the inventory session page. Each activity in the session history notes the date and time and who performed the activity. Activity types included in this history log include:

  • Session started
  • Item or container marked as Misplaced
  • Item or container marked as UTL
  • Session marked as complete

Shows how to view the inventory session history.

Print inventory session reports

When you generate an inventory session report, the system creates a PDF that you can either print immediately or save to your computer for future reference. Follow these steps to create your report:

  1. Open the Quality Control dashboard in the Property module.
    • Use the filters to only view the inventory sessions that match a location, date rage, or status.
  2. Select which inventory sessions you'd like to include in your report:
    • Select individual checkboxes to only include specific sessions
    • Select the checkbox in the header to select all sessions in the list
  3. Select Actions > Print report from the upper right corner.
    Screenshot of the Quality Control section in the Property module. A checkbox is highlighted showing one line item is selected. The Actions button in the upper right corner is highlighted and shows the option to Print Report as explained in the steps above.

Each report begins with key information at the top:

  • Session ID
  • Location
  • Status (In Progress or Complete)
  • Date Started
  • Date Completed (when applicable)
  • Last Updated timestamp

The report then organizes items based on their status (In Progress or Complete) and divides the information into two sections:

  1. Items currently in inventory:
    • Displays all items marked as Confirmed or To be Inventoried
    • Shows Property ID, Incident/Report ID, type, description, and result status
      Inventory printout showing items currently in inventory.
  2. Session history:
    • Shows the inventory session history
    • Lists any items marked as UTL or misplaced
    • Shows completion date, activity type, description, and user who performed the task
      Printout showing a misplaced inventory item and when the inventory session was started.