Property management

The Property module, accessed by selecting the clipboard icon in the main navigation menu, lets you access the Tasks, Scan, Pull Requests and Quality Control pages.

Note

Property appears in the Property module when it is added to a report, marked as "in police custody", and submitted to the Property department. This can happen when the property is added to the Property section of the report or if the item is a vehicle that is submitted as a property item.

You can search for specific property items from the Property module or by using Property search, and take the following actions on property items from different locations in Axon Records:

Administrators can manage property features from the Administrator Console, including:

Shows how to access the Property module.

Tasks

The property Tasks dashboard contains all property-related tasks. Property items are sorted by their current status/disposition into four tabs:

On each tab, the following information is displayed for each property item:

You can take action on one or more items by selecting the checkboxes beside the Property ID then opening the Actions menu. The options in this menu vary based on the tab.
Shows the Property Tasks dashboard with its tabs and actions.

Pre check

The Pre check tab contains all property items and containers that have been submitted to property and need to go through intake. Perform intake for one or more items by taking these actions:

  1. Select the checkbox beside the Property ID.
  2. Select Actions > Intake.
  3. Below the Property Information section, set the Retention date range, Storage Location, and Notes.
  4. Select Check-in.
    Shows how to perform property intake from the Pre Check tab.

UTL

The UTL tab contains all items and containers marked as UTL (Unable to Locate) during a Quality Control session.

If an item or container is located, you can update the current location and disposition/status to remove it from the UTL tab. To do this:

  1. Open the UTL tab.
  2. Select the Property ID to open the property profile in a new tab.
  3. Update the item's current location by scanning or entering the location barcode and selecting Move.
  4. Update the item or container's disposition/status by selecting Edit.
    Shows how to update the location and disposition/status of an item in the UTL tab.

Misplaced

The Misplaced tab contains all items and containers marked as Misplaced during a Quality Control session.

If an item or container is not misplaced, you can update the disposition/status to move it from the misplaced tab. To do this:

  1. Open the Misplaced tab.
  2. Select the Property ID to open the property profile in a new tab.
  3. In the Location section on the profile, enter the correct location.
  4. Ensure the item is in the physical location that corresponds to its location in the system.
  5. The Misplaced label is NOT updated automatically when you update the item's location. Instead, you should update the item's status to indicate that the misplacement has been resolved.
    • Axon recommends that you create a custom status of "In Storage - Misplaced Resolved" for this purpose.
    • In future, the product will be updated with a streamlined workflow for resolving misplaced items.

Ready for Disposition

Use the Ready for disposition tab to view and work with any property that has been checked in and has one of the following statuses:

  • Ready for checkout
  • Ready for donation
  • Ready for return to owner
  • Ready for auction
  • Ready for destruction

The information shown about each piece of property includes:

  • Property
  • Status/Disposition
  • Role
  • Retention end date
  • Incident/Report ID
  • Current location

Release or update the disposition for one or more items by selecting the checkbox next to the property.
Shows how to release or update the disposition/status of an item in the Ready for disposition tab.

Scan

You can quickly work with one or multiple property items or containers from the Scan dashboard. Select Property item to scan property items and containers or Property location to scan a location. The items or containers you scan, along with any items or containers belonging to the location you scan, appear in a list. Select Reset to clear the list and start over.
The image shows the Property module with a navigation menu on the left, highlighting the Scan option. At the top, a section is highlighted for scanning a barcode, where users can choose to scan either a Property Item or a Property Location. The main section lists four scanned items. All items are selected, with options to reset or take actions at the top.

Select the checkboxes beside one or more items then select Actions to: