Person profile actions

You can take various additional actions on person profiles, including:

  • Edit profile
  • Manage photos
  • Generate photo lineups
  • View history
  • Find duplicates

Edit profile

Person profiles are updated whenever a person is added to a report and their information is changed in the report.

Users with certain privileges can also make changes to a person's information by opening their profile and selecting Actions > Edit Profile.
The image shows a profile for an individual with identification details like date of birth and identity type. An Actions menu is open in the top right corner, with the Edit Profile option highlighted in yellow.

Note

You can't add, update, or remove a person’s Contact Address information directly from a profile. To change this information, add the person to a report, update the contact address, and finalize the report.

After editing the person's information, select Save.
The image shows the Edit Profile screen for an individual, displaying editable fields such as Type, Last Name, First Name, Middle Name, Suffix, Date of Birth, and DOB Unknown. The Save button at the bottom right is highlighted in yellow.

All historical profile changes can be viewed by selecting Actions > Show Person History.
The image displays two layered screenshots of the profile screen for an individual. In the top screenshot, the Actions menu is open, with the Show person history option highlighted, as well as the person's middle name. A yellow arrow points from the Middle Name area on the top screenshot to corresponding area on the screen below it. In this lower screenshot, the middle name field shows recent changes, with entries for Lewis and a previous entry for Lee, both with corresponding dates.

 

Simultaneous edits

If you directly edit a person's profile and that person has already been added to a report that is currently in progress, the profile edits you make will NOT appear in the report. When the report is finalized, all information in the report will be applied to the person's profile, and any edits made directly on the profile may be overwritten. The edits you made directly to the person's profile still appear in the person's history.

If you are editing a person's profile and before you select Save another user edits that person (either by directly editing the profile or updating it from a report), a message will appear. This message displays your edits, along with the changes made by the other user. You can select to either discard or keep your edits.
The image shows a conflict notification with the message, Another user made changes while you were editing. It prompts the user to choose whether to discard their edits and keep the other user's changes or overwrite the other user’s changes and keep their own edits. A table displays the conflicting edits. Two buttons at the bottom offer the options Discard My Edits in red and Keep My Edits in blue.

Manage profile photos

You can upload, take, and view all photos on a profile using the Actions menu in the top right and the View All Photos button below the profile photos.

The various photo-related actions are controlled by the Person Profile Photo privileges.

View all photos

To view and edit any photos on a person's profile, select View All Photos. The photo gallery opens where you can:

  • Use the tabs to switch between All photos, Profile, Marking, and Uncategorized photos.
  • Switch between photos in the current tab by selecting the thumbnails.
  • Edit the selected photo (change the category, type, and date taken).
  • Delete the selected photo.
  • Make the selected photo the default photo. Default photos display:
  • Include the selected photo in photo lineups.

The image displays the Photos screen with tabs highlighted in yellow for All Photos, Profile, Marking, and Uncategorized. A sidebar on the left shows a series of profile photos, also highlighted in yellow. The main section displays a large front-facing photo of an individual with details on the right, including options to Delete, Edit, and Make Default, as well as a toggle to include the photo in lineups.

Upload photo

To upload profile photos:

  1. Open the profile and select Actions > Upload Photo.
    The image shows a profile for an individual. The Actions menu is open in the top right corner, with the Upload photo option highlighted in yellow.
  2. Select Upload Photo and find the image on your device.
    • The maximum file size is 200 MB.
  3. Set the photo category. Options include:
    • Profile
      • If selected, you must also indicate the type (Front, Left, or Right).
    • Marking
    • Uncategorized
  4. Select if the image should be used if users generate a photo lineup that includes the person.
  5. Select Upload to add the image to the profile.

Take photo

If you have a device that can take photos, follow these steps to take a photo and add it to the profile:

  1. Open the profile and select Actions > Take Photo.
    The image shows a profile for an individual. The Actions menu is open in the top right corner, with the Take photo option highlighted in yellow.
  2. The live camera feed loads on the left side of the screen. Once the person is positioned facing the camera, select Take Photo.
    • If you need to take a new photo, select Take Photo.
      The image displays the Take Photos screen with two sections: Live Camera on the left, showing a side-profile image of an individual, and Crop and Save Photo section on the right, currently blank. Below the Live Camera section, the Take Photo button is highlighted in yellow.
  3. The photo will appear in the center of the screen where you can adjust the crop area and add photo details:
    • Set the category (Profile, Marking, Uncategorized).
      • For Profile photos, also set the photo type (Front, Left, Right).
    • Click and drag a corner of the blue box to resize the crop selection.
    • Select Crop Photo to crop the photo to your selection.
      The image displays the Take Photos screen with two sections: Live Camera on the left, showing a side-profile image of an individual, and Crop and Save Photo section on the right, where the image is being cropped. Adjustable crop handles with arrows are visible around the image. Below, options for Category and Type, and a Crop button are highlighted in yellow.
  4. Select Save.
    The image displays the Take Photos screen with two sections: Live Camera on the left, showing a side-profile image of an individual, and Crop and Save Photo on the right, where the photo is cropped and zoomed ready to be saved. Below the cropped image, the Save button is highlighted in yellow.
  5. The cropped photo, its category, and its type will appear on the right side of the screen.
    • Select Edit to adjust the category and type.
    • Select Delete to remove the photo.
    • Select Add Photos to Profile to add the photo to the person's profile.
      The image displays the Take Photos screen with sections for Live Camera and Crop and Save Photo, currently blank. A thumbnail of a saved photo appears on the right, highlighted in yellow. The thumbnail shows details such as Category and Type, along with options to Edit or Delete the photo. An Add photos to profile button is highlighted in yellow at the bottom of the screen.

Generate Photo Lineup

When viewing a person's profile in Axon Records, users with specific privileges can quickly create a lineup of six photos of subjects who share similar visual characteristics. This lineup can be exported to a printable PDF. The images included in a photo lineup are sourced from the images that have been uploaded to Axon Records.

To create a photo lineup, follow these steps:

  1. Open the suspect's profile either by using People Search or by selecting their name in a report and selecting Actions > View Profile.
  2. Once the profile is open, select Actions > Generate Photo Lineup.
    Shows how to open a person profile and start creating a photo lineup.
  3. Add an Incident ID (required) and Lineup ID (optional).
  4. Adjust the physical attributes. These attributes are used to filter search results and generate potential lineup images in the next step.
  5. Click Select Lineup Photos once you've adjusted the attributes as desired.
    Shows how to select the attributes to use when generating a lineup.
  6. Select five photos to include in the lineup.
    • Select Back and adjust the attributes to increase/decrease the number of available photos.
  7. Select Generate Lineup.
    Shows how to select which images to include in a lineup.
  8. A PDF will load in a new browser tab where you can download or print it.
    • Each image is printed on a single page, resulting in a sequential photo lineup.
    • The final page of the printout includes all photos, along with their corresponding names, height, weight, and Person ID.
      • Shows how the lineup opens in a new tab where it can be printed.

View history

When viewing a profile, select Actions > Show Person History to see information about a person that has changed. Person information changes when a person is added to a report, their information is changed, and the report is finalized.

When you select this option, any previous information that has been recorded about the person appears below the current information. The date appears beside the previous information, indicating the day it was added to their profile.
Shows how to reveal details about a person that had previously been added.

Find duplicates

To check for duplicate person profiles:

  1. Select Actions > Find MNI Duplicates.
    The image shows a profile page for a person with an incident history and profile photo. The Actions button is expanded in the top right corner, displaying a dropdown menu with various options. The Find MNI Duplicates option is highlighted in yellow.
  2. A new People search tab will open in your browser with the person's first and last name pre-filled in the top search box.
  3. Select the checkboxes any profiles you want to merge.
  4. Select Merge MNI to open the MNI Merge tool and merge the profiles.
    The image shows a search results page for people with two profiles selected. A yellow highlight outlines the checkboxes on the left side of the profiles and the Actions dropdown menu in the top right corner. Within the Actions menu, the Merge MNI option is also highlighted to indicate the next step.
Note

This profile action only appears for users with MNI Merge privileges.