Search customizations
You can work with your Axon representative to customize various search-related features. Available customizations include:
In addition to explaining the customizations for the various search features, this guide includes all default configurations for each search category page. Use the links below to jump directly to the default configuration for that page.
Filter fields and search result exports
Each search category page in the Search module, along with the Agency Court Papers inbox in the Warrants module, comes with a standard list of filter fields. Filter field types include:
- Checkbox: Select one or more of the available checkbox options.
- Dropdown: Select one or more of the available options from the list. Contact your Axon representative if additional options need to be added to this list.
- Free text: Any characters can be entered in this filter field. Use wildcard operators in addition to search terms to broaden or narrow the search. If you enter multiple terms in the same filter field, you will see search results that match either phrase.
- Range: Use the preset options to quickly enter a date range (today, yesterday, last 7 days, etc.). To enter a custom date range, enter the start of the numeric / date range in the Exact/From filter field and the end of the numeric / date range in the To filter field. To search for a specific date, enter a single number in the Exact/From filter field.
- Search: As you enter text, matching results appear that you can select and apply.
You can work with your Axon representative to customize these filter fields to:
- Change filter field names
- Change filter field order
- Remove filter fields
- Add new filter fields
- New filter fields can search for fields in out of the box reports (such as incident or general offense reports), or custom reports you have created for your agency.
- Change present ranges for date filter fields (today, yesterday, last 7 days, etc.)
In addition to customizing the filter field list, you can adjust which columns appear in the search result export file. Like filter fields, the changes you can make include:
- Change column names
- Change column order
- Remove columns
- Add new columns
- When exporting options from dropdown fields, display either the shortcode or description (e.g., for Role, display VIC or VICTIM)
The filter fields that appear in other modules, such as Case Management orTasks cannot be customized.
Search results
Each search page displays a default set of fields on the search result previews. You can work with your Axon representative to customize which fields appear on search results. The default fields cannot be removed, but additional fields can be added.
For example, in the image below, the Phone Number field has been added to person search results.
Default configurations
The following sections list the default filters, search result exports, and search result previews for the various search pages.
Reports search default configuration
The following filter fields, search result exports, and search result previews are the default for Reports search.
Filters and search result exports
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1 The Report Creation Date filter field searches for the date that the report was created.
2 In the Offenses filter field, expired offenses and charges are included at the end of the list, and their status is indicated with an [EXPIRED] prefix.
3 In the Address filter field, surround the text in double quotations to return search results that include ALL words searched.
- Example: Entering 123 N Test Blvd WAY E Fresno CA 93721 here would return results that include Fresno 93721, Fresno CA 93721, 123 N Test Blvd, N Blvd WAY E, etc.
- Example: Entering "123 N Test Blvd WAY E Fresno CA 93721" here would return results that include 123 N Test Blvd WAY E Fresno CA 93721.
4 The Incident Occurrence Date filter field searches for the date that was entered into the report as the date on which the incident took place.
5 The Street Address filter field only searches for the street name. House number, city, state, or zip code entered in this filter are ignored.
Search result previews
- Incident ID - Offense
- Date/time
- Location
- Report IDs for all reports associated with that search result
If people or vehicle have been added to the report, their roles and links to open their profiles appear in the bottom portion of the search result.
People search default configuration
The following filter fields, search result exports, and search result previews are the default for People search.
Although People search in Axon Records and Citizens search in Axon Standards look similar, the databases are separate. Searching for a person in Axon Standards only returns results for people who have been added to Axon Standards reports, and searching for people in Axon Records only returns results for people who have been added to Axon Records reports.
Filters and search result exports
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1 In the Source filter field, selecting the Only MNI checkbox filters your search so the only results that are displayed are those that belong to a Finalized report. People who have only been added to Draft reports are not shown.
3 The Street Address filter field only searches for the street name. House number, city, state, or zip code entered in this filter are ignored.
4 In the Address filter field, surround the text in double quotations to return search results that include ALL words searched.
- Example: Entering 123 N Test Blvd WAY E Fresno CA 93721 here would return results that include Fresno 93721, Fresno CA 93721, 123 N Test Blvd, N Blvd WAY E, etc.
- Example: Entering "123 N Test Blvd WAY E Fresno CA 93721" here would return results that include 123 N Test Blvd WAY E Fresno CA 93721.
Search result previews
- Last Name, First Name
- Date of birth
- Age
- Sex
- Race
- Weight
- Height
- Hair Color
- Eye color
- Profile picture (if one has been added to their profile)
- Reports that person appears in
Organizations search default configuration
The following filter fields, search result exports, and search result previews are the default for Organizations search.
Filters and search result exports
| Filter | Type |
|---|---|
| Location | Search |
| Phone Number | Free text |
| Flag Category | Dropdown |
Search result previews
- Address
- Name
- District
- Beat
- Zone
- Reports that organization appears in
Vehicles search default configuration
The following filter fields, search result exports, and search result previews are the default for Vehicles search.
Although Vehicles search looks the same in Axon Records and Axon Standards, the databases are separate. Searching for a vehicle in Axon Standards only returns results for vehicles that have been added to Axon Standards reports, and searching for vehicles in Axon Records only returns results for vehicles that have been added to Axon Records reports.
Filters and search result exports
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Search result previews
- Vehicle year make model
- License plate
- VIN
- Color
- Reports that vehicle appears in
Locations search default configuration
The following filter fields, search result exports, and search result previews are the default for Locations search.
Filters and search result exports
| Filter | Type |
|---|---|
| Location | |
| -- Location of Occurrence | Search |
| -- Location Radius (Miles) | Free text |
| -- Street Address 1 | Free text |
| -- House Number Range | Range |
| Flag Category | Dropdown |
1 The Street Address filter field only searches for the street name. House number, city, state, or zip code entered in this filter are ignored.
Search result previews
- Address
- Name
- District
- Beat
- Zone
Property search default configuration
The following filter fields, search result exports, and search result previews are the default for Property search.
Filters and search result exports
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1 Search for a specific location name when using the Name filter field, or use partial location keywords. For example, entering "bin" and selecting the Create "bin" option adds a filter for each location that includes "bin" in its name.
2 When using the Range filter field, you must enter an exact match. For example, if you enter "Bin" in the Prefix field and "1" and "10" in the From and To fields, your search will display results that include all property items stored in Bins 1-10 (includes Bin 1 and Bin 10).
3 The Reporting Officer filter field lets you search by the user who selected Submit to Property in the incident report containing the property item.
4 The Date Documented filter field lets you search by the date property items were submitted to Property when a user selected Submit to Property in the incident report containing the property item. (This date does not change if the report or property item are later updated.)
Search result previews
- Report ID - article - status
- Property ID
- Brand
- Model
- Description
- Location
- Authorized disposition
- Responsible officer
- Officer who selected Submit to Property on the incident report containing the property item and the date/time the button was first selected (This date/time does not change if the report or property item are later updated.)
- Recovery details, including date, time, recovered by, and recovery location
Bookings search default configuration
The following filter fields, search result exports, and search result previews are the default for Bookings search.
Filters and search result exports
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1 The Date Booked filter field searches for the date that was entered into the booking report as the booked date.
2 The Booking Created Date filter field searches for the date that the booking report was created.
Search result previews
- Last Name, First Name
- Booking ID
- Date booked
- Sex
Permits search default configuration
The following filter fields, search result exports, and search result previews are the default for Permits search.
Filters and search result exports
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Search result previews
- Permit type - Permit ID
- Issued date
- Expiration date
- Permit is renewable: Yes/No
Warrants search default configuration
The filters in the Agency Court Papers inbox in the Warrants module can be customized. (The filters in the My Tasks and Triage inboxes currently can't be customized.) The following filter and search result exports are the default for Warrants search.
Filters and search result exports
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1 In the Offenses filter field, expired offenses and charges are included at the end of the list, and their status is indicated with an [EXPIRED] prefix.
The rows in the Agency Court Papers inbox can't be customized in the same fashion as search result previews.
Calls for Service search default configuration
The following filter fields, search result exports, and search result previews are the default for Calls for Service search.
Filters and search result exports
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Search result previews
- CFS ID - Call type
- Date/time call received
- Location
- Linked Incident ID
