User Management

When opening the Administrator Console, you will be taken immediately to the User Management tool, which contains a list of all your Axon Evidence Users. Users are created in Axon Evidence, and then added to Axon Records and Axon Standards. For information on creating a user, see Adding a User and Roles and Permissions.

Once a user has been created, they can be given access to Axon Records or Axon Standards in one of two ways:

  • By being added to a Command Hierarchy group that has been granted privileges in Axon Records or Axon Standards (Users can only be added to a Command Hierarchy group from Axon Evidence.)
  • By being added to a team in Axon Records or Axon Standards
Note

If your organization is configured for both Axon Records and Axon Standards, you will see all users for both Axon Records and Axon Standards when you open the User Management tool from either Axon Records or Axon Standards.

Users can only be added to a Command Hierarchy group from Axon Evidence and then must be added to a group or team that has the Access to Standards privilege in order to perform tasks in Axon Standards.

To add a user to a team, take the following steps:

  1. Search for the user by name, username, or badge number and select their name to open their profile.
  2. Select the Members toggle beside the team to which you wish to add the user.
    Shows how to add users to a team.

Each team has privileges that determine which actions the team's members can take. For more information, see Manage Privileges.

View which groups a user belongs to by selecting Groups, but you can only manage group membership from Axon Evidence.
Shows how to view which Command Hierarchy group a user belongs to.

Districts

When viewing a user's profile, edit their district by selecting Actions > Edit District. (Some organizations may see "Special Unit" instead of "District".)
Shows how to edit which district a user is assigned to

If a user is assigned to a district, any reports they write are automatically assigned to that district.
Shows how reports are auto-assigned to a district based on the district the user belongs to.

If the user has access to the Supervisor Tasks inbox, the filter for that district is automatically applied whenever they open the inbox.
Shows the District filter in the Supervisor Tasks inbox.

To bulk-assign users to districts, open the User Management tool in the Administrator console and select Actions > Import District Assignments. Follow the instructions shown on this screen to create a CSV file containing your agency's district assignments and upload it.
Shows how to bulk-assign users to districts.

Notary stamps

You can add an image to a user's profile. The most common use case for this feature is to add a notary stamp to a user's profile that is added to the affidavit during property release.

To add a notary stamp to a user profile, take these steps:

  1. Open the Administrator Console, search for a user profile, then select a user name.
  2. Select Actions > Add Notary Seal to Profile.
  3. Upload an image from your computer.
    Shows how to add an image to a user's profile.