Search

Note

The Axon Notes Module is currently only available for use by Canadian organizations. Contact your Axon representative or Axon Support if you are a non-Canadian organization and are interested in using this feature.

You can search for notes from either the mobile app or a computer. The available filters are different depending on the experience you use.

Search on mobile

To open Notes Search on mobile, select the magnifying glass icon. In the Notes tab, enter a search term in one of the fields and select the blue Search button. (Search is not available if you are offline.)
The image shows two screenshots from a mobile app. On the home screen on the left, a magnifying glass icon at the top is highlighted in yellow. On the right, the search screen is displayed, with various search filters. At the bottom, a blue Search button is highlighted in yellow.

This video explains how to search for notes and evidence in Axon Notes.

From the list of search results, you can select the filter icon to add additional filters to narrow down the list of search results or select a result to view the note.
The image shows two screenshots from a mobile app. On the left, the Notes Search Results screen displays a list of notes. A filter icon at the top is highlighted in yellow. One of the notes on the left screen is highlighted with an arrow pointing to it. On the right, the details of the highlighted note are shown.

Search on a computer

To search for notes on the computer, select the magnifying glass in the navigation menu. To run a search, enter names, keywords, or IDs (partial or full) in the top search box. If you enter multiple words, the search results will include all of the words you entered. (i.e., Entering more words decreases the number of search results and entering fewer words increases the number of results.) If you enter a date in the search box, the system will only search for that date in text-based fields. To search by date, instead use a date filter field.

Search results are sorted into two categories: Notes and People. Select a search result to open the full note or profile. Select View all to see all results for that category. To narrow your search to a specific category, select one of the filter buttons below the search box. These category search pages include additional filter fields specific to that category.
The image shows a Notes search results page with the term car entered in the search bar. A highlighted search icon is visible on the left sidebar. One result is displayed for a finalized note involving two vehicles.

Search results

The top portion of each search result shows basic information about the item. The fields displayed on search results vary depending on the category (person, vehicle, etc.). Contact your Axon representative to customize the information displayed in search results.

If the top search box or a free text filter field was used to perform the search, search results also include a Matched on section that indicates why that item appears in the search result list. The terms entered in the search box or text filter appear in purple highlighting on the search results beside the fields in which they were found. If a search term appears multiple times in the search result, select See more matches to view all the fields containing the term.

Select the white area on a search result to open the profile or note for that item. Return to your search results by selecting Go back.

Notes search

To narrow your search to show just Notes (and not people), select the Notes filter button below the search box or select View all notes below the Note category search results. A new page loads and displays the full results list for that category along with a set of filter fields you can use to further refine the results. Select All to return to your initial search and the search results for all categories.

Notes search filters include:

  • Date created
  • Officers
  • Note type

People search

To narrow your search to show just People (and not notes), select the People filter button below the search box or select View all people below the Note category search results. A new page loads and displays the full results list for that category along with a set of filter fields you can use to further refine the results. Select All to return to your initial search and the search results for all categories.

Use the options in the Result settings section at the top of the Filters list to refine which kinds of results are displayed:

  • Include similar results: When this setting is turned on, search includes:
    • Phonetic (“sounds like”) results: Filtering for “John” includes results for “Jon"
    • Stemmed results: Filtering for "walking" includes results for “walk” and walked”
    • Results with one letter difference: Filtering for “Tim” includes results for “Jim”
    • Fields other than name, alias, ID and Date of Birth
  • Include old profile versions: When this setting is turned on, search includes results for old profile versions.
    • If a person’s name has been updated 5 times, results include all old versions of the profile that contain old names, including the latest version with the person’s current name.

Use the Sorted by drop-down menu to set the order in which search results are shown:

  • Relevance: This is the default sort order.
  • Last Updated (Newest to Oldest)
  • Last Updated (Oldest to Newest)
  • Last Name, First Name (A to Z)
  • Last Name, First Name (Z to A)

Open the Actions menu to export your search results to a CSV file. This file includes ALL search results. In other words, if you selected any checkboxes beside any search results, the export will include all search results and not just those that have been selected.

People search filters include:

Filter Type
First Name Free text
Last Name Free text
Middle Name Free text
DOB Range
Alias Free text
ID (SSN, DL, ETC.) Free text
Age Range
Race Dropdown
Ethnicity Dropdown
Sex Dropdown
Height Range
Weight Range
Eye Color Dropdown
Hair Color Dropdown
Location Search
Source 1 Checkbox
 
Filter Type
Marking
-- Marking Type Dropdown
-- Marking Keywords Free text
Phone Number Free text
Flag Category Dropdown
Location: Reporting Area
-- District Search
-- Beat Search
-- Zone Search
Location: Address
-- Location of Occurrence Search
-- Street Address 2 Free text
-- House Number Range Range
-- Address 4 Free text

1 In the Source filter, selecting the Only MNI checkbox filters your search so the only results that are displayed are those that belong to a Finalized report. People who have only been added to Draft reports are not shown.

3 The Street address filter only searches for the street name. House number, city, state, or zip code entered in this filter are ignored.

4 In the Address filter, surround the text in double quotations to return search results that include ALL words searched.

  • Example: Entering 123 N Test Blvd WAY E Fresno CA 93721 here would return results that include Fresno 93721, Fresno CA 93721, 123 N Test Blvd, N Blvd WAY E, etc.
  • Example: Entering "123 N Test Blvd WAY E Fresno CA 93721" here would return results that include 123 N Test Blvd WAY E Fresno CA 93721.

Profiles

A note's profile includes all information associated with the note, including the contents of the original note and any supplements that have been created for it. The profile also displays any people, vehicles, and files that have been added to the note and its supplements.

The layout of a note profile is different depending on whether you view it on mobile or on a computer.

Mobile notes

On mobile, the order in which information on a note profile is presented varies depending on whether you are opening the original note or one of its supplement notes.

If you open an original note that contains supplements, the contents of the original note, along with any people, vehicles, and files added to the note appear at the top. Any supplements that were created after the note was finalized appear at the bottom. Select View note to view all content in the supplement notes. If the latest supplement is still in progress, you can instead select Write note to view and continue working on it.
The image shows a note in the mobile app. The bottom half of the image displays two supplements: one is finalized, and the second is in progress.

When you open a supplement note on mobile, the sections for the supplement appear at the top of the screen, and the original note, plus any other supplements appear at the bottom. Select View note to view all content in the original note or any of the supplement notes.
The image shows a supplement note on the mobile app. The bottom half of the image shows the original note. A second supplement is shown at the bottom with an in-progress status.

Select More actions [...] to view or update shift details for the note.
The image shows a note on the mobile app. A menu with three dots is expanded on the right side, and the View shift details and Update shift details options are highlighted.

Computer notes

On a computer, the contents of all notes, including the original note and any supplements are complied into a single view. The sections on this profile include:

  1. Basic note information: Author, date updated, and an Actions menu with options:
  2. Notes: Displays the contents of the original note, followed by any supplements that have been created.
  3. Names: Displays any people that were added to the original note or its supplements.
  4. Note reports: Displays the Note IDs for the original note and each supplement. Select a Note ID to open the note and view or edit it (if it hasn't yet been finalized).

The image shows a note with four labeled sections. Section A displays the note ID, author, and current status, along with an Actions menu. Section B contains the content of the note, including supplements. Section C shows the names of two people with basic identifying information. Section D lists three entries under Note Reports, showing the original note and two supplement notes with their respective creation dates and statuses.