BOLOs

Users with the appropriate privileges can create BOLOs in Axon Records to flag people or vehicles of interest. BOLOs and people or vehicles added to BOLOs can be found using the Search module.

BOLOs move through the following statuses:

• Draft: The BOLO has been created but not yet submitted for review and finalized.
• Active: The BOLO has been finalized, and a BOLO flag is added to the associated person or vehicle profile.
• Closed: The BOLO has been closed. The BOLO flag is removed from the associated person or vehicle profile.

Create BOLOs

You can create a BOLO from an incident profile or from a task inbox.

Create a BOLO from an incident profile

When a BOLO is created from an incident profile, it is linked to the incident and appears in the Reports section on the incident profile.

1. Open the incident profile.
2. Select Create report.
3. Choose the BOLO report.
   • The name of this report is configurable and may vary based on your organization's configuration.
4. Select Create report.

Create a BOLO from a task inbox

When a BOLO is created from a task inbox, it is not linked to an incident.

1. Select Create report from a task inbox.
2. Choose the BOLO report.
   • The name of this report is configurable and may vary based on your organization's configuration.
3. Select Create report.

To later link the BOLO to an incident, select More actions [...] > Manage related incidents in the Report Writer header. See Link reports to an incident or event for full instructions.

Fill out BOLOs

Once the BOLO is created, Report Writer opens where you can add details and the BOLO's subject.

1. In the BOLO details section, add all BOLO details and select a BOLO flag category.
   • This flag will be applied to the profile of the BOLO subject once the BOLO is finalized.
   • Depending on your organization’s configuration, there may be one or more BOLO flags to choose from. Follow your organization's policy to select the correct flag.

   • The BOLO flag is not applied to the person or vehicle profile until the BOLO is finalized.

2. In the report navigation menu, select Person or Vehicle to add the subject of the BOLO.
   • Adding a person removes the vehicle section, and adding a vehicle removes the person section.
3. Add a person to a BOLO in one of four ways:
   • If the person is Known, select Known person and search to see if there is already a profile for that person in the system that you can import into the BOLO.
     • If, after searching, you do not find a profile for the person, select New person to create a new profile.
     • See Add a known person for full instructions.
   • If the person is Unknown, select Unknown person and add as many details as you have to the BOLO fields.
     • See Add an unknown person for full instructions.
   • If the BOLO was created from the incident profile, a list of people already associated with the incident are listed. You can select one of these people to import them into the BOLO.
   • If your organization uses NCIC search, you can select a person from the Person imports table and add them to the BOLO.
     • See Add a person from NCIC for full instructions.
4. Add a vehicle to a BOLO in one of three ways:
   • Select Search vehicles to see if there is already a profile for that vehicle in the system that you can import into the BOLO.
     • If, after searching, you do not find a profile for the vehicle, select New vehicle to create a new profile.
     • See Add vehicles for full instructions.
   • If the BOLO was created from the incident profile, a list of vehicles already associated with the incident are listed. You can select one of these vehicles to import it into the BOLO.
   • If your organization uses NCIC search, you can select a vehicle from the Vehicle imports table and add them to the BOLO.
     • See Add a vehicle from NCIC for full instructions.
5. After adding the person or vehicle to the BOLO, update the details as necessary.

Add photos

Open the Photos section of the BOLO and either add existing photos or upload new ones.

To add existing photos that have already been added to the person or vehicle profile:

1. Click Select existing photos.
2. In the Select existing photos pane, select one or photos.
3. Select Add selected photos at the bottom of the pane.

To add new photos to the BOLO:

1. Select Upload photo.
2. In the Upload BOLO photo pane, select Upload photo and choose a photo from your device.
   • When adding person photos, set the photo category and use the toggle to indicate if the photo should be included in photo lineups.
3. Select Upload at the bottom of the pane to add the photo to the BOLO.

To remove a photo from the BOLO, select the Remove button below the photo. This action removes the photo from the BOLO only and does not remove it from the person or vehicle profile.

Submit and finalize BOLOs

Once the BOLO is complete, select Submit in the Report Writer footer. Depending on your privileges and your organization’s configured workflow, either submit the BOLO for review or finalize it. For full instructions, see Review, revise, and finalize a report.

Once the BOLO is finalized, the BOLO flag is applied to the BOLO subject's profile(person or vehicle).

Print BOLOs

You can print a BOLO from Report Writer using two options, both of which can be found in the More actions [...] menu in the Report Writer header.

• Print BOLO: Prints the information entered in the BOLO form fields, including all entered person or vehicle details. Photos are NOT included.
• Print BOLO with photos: Prints a photo poster using a template configured by your organization.

When printing a BOLO with photos, follow these steps:

1. Open the BOLO in Report Writer.
2. Select More actions [...] > Print BOLO with photos.
3. When the Select photos for print pane opens, choose a print template from the Select template field.
   • The templates available depend on your organization's configuration.
4. To preview how the template will look, select Preview template.
   • The template opens in a new browser tab showing where photos will appear.
5. Select the photos to include and assign each photo a position.
   • The first photo added to the template is auto-assigned the Main position; the second photo is assigned the secondary position, and so on.
   • Photos must be added to the BOLO before they can be added to the printout. If you have not yet added photos to the BOLO, select Cancel and add them in the Photos section of the BOLO.
6. Enter a recipient and purpose.
7. Select Print.

Search for BOLOs

You can find BOLOs and BOLO-flagged persons or vehicles from Search. If you know the person or BOLO number, enter it in the top search box. To search for all BOLOs and BOLO-flagged persons and vehicles, use the Reports, People, and Vehicles search tabs.

To find BOLO reports:

1. Select the magnifying glass icon to open Search.
2. Switch to the Reports search tab.
3. Use the Report type filter to select the BOLO report type.
4. In the results list, switch to the Other reports tab.
5. Select a search result to open the BOLO in Report Writer.

To find BOLO-flagged persons:

1. Select the magnifying glass icon to open Search.
2. Switch to the People search tab.
3. Use the Flag category filter to select the BOLO person flag.
   • The name of this flag depends on your organization's configuration.
4. Select a search result to open that person profile.

To find BOLO-flagged vehicles:

1. Select the magnifying glass icon to open Search.
2. Switch to the Vehicles search tab.
3. Use the Flag category filter to select the BOLO vehicle flag.
   • The name of this flag depends on your organization's configuration.
4. Select a search result to open that vehicle profile.

BOLOs on profile pages

When a BOLO is finalized, the BOLO flag appears at the top of the associated person or vehicle profile. Select this flag to scroll down to the Associations section, where the BOLO report is listed in the Agency forms tab.

When the BOLO is closed, the BOLO flag is removed from the profile, but the BOLO report is still listed in that profile's associations.

Close BOLOs

Closing a BOLO marks it as closed and removes the BOLO flag from the associated person or vehicle profile. To close a BOLO:

1. Open the BOLO in Report Writer.
2. In the Report Writer header, select More actions [...] > Close.
3. When prompted to confirm, select Close.
4. The BOLO status changes to Closed and the BOLO flag is removed from the person or vehicle profile.